Capacity planning is not just a headcount exercise. A team can look fully staffed and still be unavailable because of PTO, sick leave, holidays, overloaded owners, under-planned retainers, or missing role coverage.
BreezeLeave connects project plans to availability so managers can make delivery commitments with the real capacity picture in front of them.
The capacity signals teams usually miss
- Two key people are on leave during the same milestone window.
- A signed project starts as active work before anyone checks role coverage.
- One owner is assigned to too many projects while another team has room.
- Public holidays reduce a delivery week differently across countries.
Capacity planning features
| Capability | Why it matters |
|---|---|
| Planned slots | Place unplanned projects into delivery slots only when capacity, timing, and ownership make sense. |
| PTO-aware forecast | Forecast capacity with approved leave, public holidays, planned allocations, and team availability in the same view. |
| Role and resource planning | Track requirements, assignments, planned hours, and FTE demand for project and retainer work. |
| Bottleneck visibility | Spot overloaded people, free capacity, capacity gaps, and projects that need attention. |
How teams use it
- Start with unplanned work from sales, GetAccept, or a manually created project.
- Check available people, PTO, public holidays, role demand, and current workload.
- Assign the work to a realistic slot instead of forcing it onto an overloaded calendar.
- Review the forecast weekly as PTO requests, logged hours, and project scope change.
Frequently asked questions
Does BreezeLeave include PTO in project capacity planning?
Yes. Leave, public holidays, team availability, project allocations, and planned work are connected so capacity is not calculated from headcount alone.
Can teams plan unassigned or newly signed projects?
Yes. Unplanned project intake and planned slots help teams decide when work should start instead of immediately overloading the delivery team.
Is this useful for agencies?
Yes. Agencies need capacity visibility across clients, retainers, projects, owners, and PTO. BreezeLeave is built around that operating model.